Human Resources Officer
Title: Human Resources Officer
Reports To: Executive Director
Location: Sarnia, ON
Position Type: Permanent Part-Time
Hours of Work: 21 hours / week
Office operation hours: Mon - Fri 9 am-5 pm
Salary range per hour: $27.31- $36.34
The HR Officer reports directly to the Executive Director and is responsible for coordinating HR functions for its staff in accordance with the Centre's policies and procedures.
SPECIFIC RESPONSIBILITIES:
To communicate with and provide support to the Management Team and staff in terms of HR administration, correspondence, Centre directives, policies, etc.
Attend weekly Management meetings and provide HR updates.
Maintain the personnel files, including notifying Managers when staff evaluations are due, and ensuring that the required documents are on file and accurate.
Responsible for the yearly United Way campaign and fundraiser.
Active member of the Joint Health & Safety Committee and ensure compliancy.
Chair of the Staff Wellness Committee.
Responsible for benefits administration (group benefits, pension, EAP) including reconciling monthly invoices.
Responsible for the hiring process, including preparing documentation for posting jobs online, gathering resumes, conducting reference checks, arranging interviews with clients, and at times part of the interview process.
Assist with recruitment, interviewing and selection. Prepare letters of offer and on-boarding packages. Follow up for the return of all documentation.
Responsible for the completion of Payroll Enrollment forms, Payroll change forms and setup of new hires in Quadrant pay system. Maintain payroll adjustment sheet. Review bi-weekly payroll for accuracy. Complete payroll transactions in HRIS as necessary to maintain accurate personnel records.
Monitor Employee contracts and prepare for renewal where appropriate and update in HRIS.
Review HR policies and make recommendations as necessary. Update in online program.
Monitor changes to HR legislation, advise management of upcoming changes and amend or update policies and procedures.
Attend staff meetings/Townhalls as required.
Participate in professional development opportunities as required. This will be done within the financial restraint of the agency and in consultation with the Executive Director.
Complete any additional duties not outlined above as deemed necessary by the Executive Director.
KNOWLEDGE, SKILLS, AND ABILITIES:
Strong working knowledge of relevant legislation.
Strong communication and interpersonal skills.
Proficient in Microsoft Office programs, faxing software and database management.
Exceptional communication, interpersonal, and computer skills required.
Adapt to rapidly changing priorities in a fast-paced, deadline-driven environment.
Strong problem-solving abilities.
Able to work collaboratively.
Able to plan, organize, and coordinate activities.
Able to speak French as a second language is an asset.
MINIMUM QUALIFICATIONS:
Post-Secondary Diploma in Human Resources and at least three to five years of HR generalist experience or extensive related focus with validation.
HRPA designation (or working towards) would be an asset.
Strong administrative and organizational skills are required.
The ability to obtain a satisfactory Criminal Reference check.
The Family Counselling Centre is committed to being an inclusive employer and welcomes applications from qualified individuals including persons of all genders and sexual orientations, persons with disabilities, Indigenous persons, and members of visible minorities.
Family Counselling Centre is committed to providing accommodations for persons with disabilities. If you require an accommodation during the recruitment process, please contact our Human Resources. This document is available in an alternate format, upon request, to accommodate individuals with a disability.
We appreciate all candidates for their interest, only those selected for an interview will be contacted.
Please send your cover letter and resume to: holly.costello@familycounsellingctr.com by Friday, May 17, 2024.